How to create a prepayment for a Purchase Order in Sage X3

A prepayment is a payment that you make before you receive goods or services.

Sage X3 provides a new feature i.e creating Prepayment against a Purchase Order. In purchase, prepayment is used where user/supplier may require a deposit before commencing work on an order, or the order may have to be paid in advance.

In this blog, we will see the functionality of prepayment for Purchase Order. Kindly follow below steps, but before that there are few points which needs to be taken care before proceeding.

1. Payment terms should be assign properly on Purchase order.
2. Payment types.
3. Payment Methods.

Step1: Creation of Purchase Order.

Navigate to: Purchase -> Orders -> Order

1. Click on create button.
2. Enter al mandatory data.
3. Make sure you assign proper payment term.
4. Enter product in the Lines grid.
5. Create the Purchase Order.

Step2: Creation of prepayment for newly created purchase Order.

Navigate to: Purchase -> Orders -> Order ->Go to right panel -> Options -> Prepayment button.

1. Enter payment type ‘Deposit’
2. Enter Payment method ‘CHQ’
3. Enter Current Amount
4. Enter Due Date
5. Tax

Step3: Now, issuing the check to prepay for the Purchase Order. Creation of Payment against the Purchase Order.

Navigate to: AP/AR Accounting -> Payments -> payment/Receipt Entry

1 . Select PCHQ transaction as on the prepayment screen i have select the payment method as CHQ.

2. Now enter site and supplier.

3. Go to left panel, click on open item button.

4. Select the Purchase order which you just created.

5. Post it.

Now after this, proceed with the normal reception of the goods and Receipt of Invoice.

In this way, we can create prepayment against a purchase Order in Sage X3.

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Greytrix – a globally recognized and one of the oldest Sage Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development and implementation competence. 

Greytrix caters to a wide range of Sage X3, a Sage Business Cloud Solution, offerings. Our unique GUMU integrations include Sage X3 for Sage CRM, Salesforce.com, Dynamics 365 CRM and Magento eCommerce along with Implementation and Technical Support worldwide for Sage X3. Currently we are Sage X3 Implementation Partner in East Africa, Middle East, Australia, Asia, US, UK. We also offer best-in-class Sage X3 customization and development services, integrated applications such as POS | WMS | Payment Gateway | Shipping System | Business Intelligence | eCommerce and have developed add-ons such as Catch – Weight  and Letter of Credit and India Legislation for Sage X3 to Sage business partners, end users and Sage PSG worldwide. Greytrix Sales Commission App for Sage X3 simplifies commission calculations and postings on sales transactions.

The GUMU Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.

Greytrix is a recognized Sage champion ISV Partner for GUMU Sage X3 – Sage CRM integration also listed on Sage Marketplace; GUMU integration for Sage X3 – Salesforce is a 5-star rated app listed on Salesforce AppExchange and GUMU integration for Dynamics 365 CRM – Sage ERP listed on Microsoft AppSource.

For more information on Sage X3 Integration and Services, please contact us at x3@greytrix.com, We would like to hear from you.